CONSTITUTION
1. Name
The name of the Association shall be “The Davidson’s Mains and Silverknowes Association” hereafter called the Association
2. Status
The Association shall be non party-political and non-sectarian
3. Objectives
The objectives of the Association shall be:
(a) to advance and protect the interests of the members of the Association;
(b) to encourage and stimulate interest by members of the Association in civic affairs and to disseminate information thereon;
(c) to provide cultural, education and other facilities felt necessary and beneficial to the welfare of Association members.
4. Membership
Membership of the Association shall be open to
(a) all who live, work or own property in the area specified in the schedule annexed
(b) any person who has the best interests at heart of the same area
Membership of the Association shall be subject to a yearly subscription the amount which is to be determined annually by the Management Committee
5. Meetings
An Annual General Meeting of the Association (AGM) shall be held during the period from April to June inclusive each year. At least ten days notice of details of the AGM shall be publicised as widely as possible. Such other meetings of the Association shall be held as may be called by the Management Committee or requested IN WRITING to the Secretary of the Association by not less than twenty fully paid up members of the Association at least twenty one clear working days prior to the proposed date of the requested meeting stating time, location and purpose.
6. Management Committee
A Management Committee (hereafter called the “Committee”) shall be elected annually at the AGM of the Association and shall consist of no less than seven and not more than twenty-one fully paid-up members of the Association
In addition to the elected members of the Committee, all the Office Bearers of the Association, the Chairman and Vice-Chairman of the Association shall be eligible to attend and vote at all Management Committee meetings
The Committee shall, subject to the direction required a General Meeting of the Association, manage the functions and business of the Association, and shall be entitled to appoint special sub-committees for the express purpose of undertaking any particular function of the Association. The Committee shall be entitled to co-opt fully paid members of the Association to be members of the special sub committees provided that the number of members co-opted shall not in any case exceed the number of elected members of the sub committee in question.
7. Office Bearers
The Office Bearers of the Association shall, whenever possible, be elected at the Annual General Meeting of the Association. The Office Bearers shall be a Chairman, or two Vice-Chairmen, a Minute Secretary, a Correspondence Secretary and a Treasurer. Other Office Bearers shall be elected as required at the AGM of the Association or as the Management Committee regard as necessary to the better running of the Association. All Offices shall be Honorary
8. Chairman
The Chairman of the Association or, one of the Vice-Chairman, shall take the chair at all meetings of the Association or Association committees. In the absence of the Chairman and Vice Chairmen a chairman for the meeting of either the Association or the Association’s committees shall be appointed by the Association’s members at that meeting. The Chairman of any Association meeting shall have a deliberative and casting vote in any matter before the said meeting
9. Treasurer
The Treasurer shall receive all subscriptions due to the Association and any other payments made to the Association. The Treasurer shall lodge all payments made to the Association, when received, in a bank account to be opened and maintained in the name of the Association
The Treasurer shall pay, from any bank account opened in the name of the Association, all liabilities incurred by the Association.
Cheques drawn on behalf of Association shall be signed by the Treasurer and the Chairman of the Association or, in the absence of the Chairman, by another designated member of the Association
The Treasurer shall prepare an account of all the entries for the Association’s funds for the twelve months up to and including the 31st March in any calendar year. The Treasurer shall present such yearly audited accounts at the AGM of the Association to be approved at the Association’s AGM
10. Secretaries
One of the secretaries shall maintain a list of all members of the Association and shall be responsible for the organisation of meetings. The Minute Secretary shall keep minutes of the meetings and the Correspondence Secretary shall be responsible for the main correspondence written on behalf of the Association.
11. Auditor
There shall be appointed at the AGM each year an Auditor for the ensuing year who shall NOT be an Office Bearer of the Association nor a member of the Association’s Management Committee
The Treasurer shall furnish to the said Auditor, not less than twenty one days before the AGM, the accounts and all the books of the Association together with the vouchers for receipts and expenditure. The Auditor shall audit the accounts presented to him/her and those shall be available at the AGM
12. Vacancies
The Management Committee shall be entitled to fill any vacancies amongst the Office Bearers of the Association, the members of the Association’s Management Committee and Association’s Auditor with the proviso that any such vacancy shall only be filled until the next AGM of the Association when all Office Bearer positions of the Association, all Management Committee members and the position of the Association’s Auditor shall be open for election or re-election
13 Quorum
The quorum for General Meetings of the Association shall be NOT less than eleven Association members. The quorum for meetings of the Association’s Management Committee shall be NOT less than four
14. Amendments to the Constitution
No amendment of the Association’s Constitution shall take effect unless approved by a majority of two thirds of the Association members present and voting either at the AGM or at a special meeting of the Association to be called for the express purpose of considering any proposed amendment to the Association’s Constitution
Any General Meeting of the Association called for the express purpose of consideration of and voting on an amendment to the Constitution shall be called by publicising the details of the proposed meeting at least twenty one clear working days before the date of the meeting
Any proposed amendments to the Constitution shall be made IN WRITING to the Secretary of the Association